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THE REGISTRY

The Registry of Dominion University College consists of 7 Sections which include the Registrar’s Office, Admissions and Students Support Office, External Relations Office, Examinations Section, Human Resources, IT Department, Weekend and Evening School Division and Marketing and Communications Department. These sections are responsible for performing administrative functions and providing quality and efficient services to students, faculty, academic and administrative departments, and the public.

The Registry of Dominion University College consists of 7 Sections which include the Registrar’s Office, Admissions and Students Support Office, External Relations Office, Examinations Section, Human Resources, IT Department, Weekend and Evening School Division and Marketing and Communications Department. These sections are responsible for performing administrative functions and providing quality and efficient services to students, faculty, academic and administrative departments, and the public.

These administrative functions are outlined as follows:

  • Recruitment of new students
  • Admission, registration, conducting all University examinations
  • Development and management of the student information system
  • Staff recruitment, development and training
  • Employee relations and compensation
  • Environment, health and safety
  • Provision of secretariat services
  • Management of records and archives
  • Internal and external communication to all stakeholders
  • Planning and coordinating, campus-based ceremonies including Matriculation and Graduation

Our Mission

The mission of the DUC Registry is to provide quality administrative and secretarial services to students and staff in order to enhance student experience as well as ensuring staff development and satisfaction.

Functions of the Registrar

The Registrar gives general leadership to the Registry and plays a central role in the management of administrative functions relating to staff and students. He/She has responsibility for the recruitment of new students; admission, registration and examination of students; the development and management of the student information system; staff recruitment, development and training; employee relations and compensation; environment, health and safety; human resource information system; provision of secretariat services; the management of records and archives; internal and external communication to all stakeholders and planning and coordinating campus-based ceremonies including Graduation, Matriculation, Long Service and selected special events.

The Registrar is also the steward of the constitutional rules, policies and procedures as laid down in the Statutes and Regulations of the Dominion University College and advises on “custom and practice”.

Admissions and Registration

Admissions into Dominion University are strictly by qualification of the minimum entry requirements for the various schools and programmes. Registration is online. Students’ registration must be endorsed by their respective Deans and a copy submitted to the Admissions and Registration Unit of Dominion University College.

Click to see Entry Requirements.

Click to apply for admission

Click to Register Courses for the Semester

Student Support Services

The Students Support Centre provide administrative and secretarial support services to students in the form inquiries, explaining academic policies, provision of transcripts, testimonials/introductory letters, deferment of studies, programme change and programme audit among others.

Request for transcript

Graduates and Continuing Students can request for transcripts by filling the transcript form and submitting to the Students Support Unit. Your request will be processed within three business days from the day it arrives in the office.  Students will have to pay mailing fee if they want their transcripts to be sent by post or Currier.

Change of Programme

Students requesting inter-programme transfers during the current academic year must:

  • Make a written request through the Officer in charge of Students Support to the appropriate Dean.
  • Students are then required to fill a Programme Transfer Form (to be obtained from the Students Support Unit).
  • Completed forms should be sent to the Registrar’s Office for approval
  • A copy of the approved form should be put on the student’s file

Applications for programme transfer will only be accepted within the second week of the first semester of Level 200 for first degree and HND programmes. Application for transfers to other faculties will only be accepted during the two weeks into the first semester of Level 100.

Deferment of programme 

A student who finds it necessary to defer his/her academic programme at the University for a period not exceeding one year, is required to write to the Dean of the Faculty asking for Deferment. Requests citing medical reasons must be accompanied by a medical certificate acceptable to the University.

Requests based on compassionate, financial or work-related grounds are also considered. Once the request has been accepted for processing by the faculty office, further correspondence is sent to the Admissions Division of the Registry for the update of records and a copy made to the Finance Department to update student’s payment history. A copy of the approval is kept on the student’s file.  Requests for the solution of any of the following problems are handled similarly:

  1. Late Registration and Late Change of Registration (after week 2 of Semester I)
  2. Exemption of Credit for courses previously passed (Apply through the Dean of the School)
  3. Additional time to complete the programme of study (Apply through the Registrar)

post or currier.

Request for remark of examination

Students requesting for a remark of paper(s) must fill the Request for Remark Form and submit to the Examinations Unit of the Registry.

Students are advised to make contact with Examinations Section to collect their letter(s) within ten (10) working days then go to the Department/Faculty for appointment with an Examiner.

Students should note the following:

  • A fee of GH ¢500.00 per script is payable for re-marking by a new Examiner (Examination Regulation 144).
  • This fee is refundable if the conditions set out in Examination Regulation 145 are met.

post or currier.

HUMAN RESOURCE UNIT

The Dominion University College’s Human Resource Unit is made up of senior members, senior staff and junior staff. The Human Resource Unit supports the achievement of excellence in teaching, learning and research through the recruitment, retention, reward, recognition, development activities, welfare matters, and terminal matters for University employees. We strive to operate within the rules stipulated in the Labour Act, 2003, the General Conditions of Service for staff and senior members (Under Review), the Staff Development Policy (Under Review) and the Research and Publications Policy (Under Review) of Dominion University College. Staff are encouraged to read all policy documents to familiarise themselves with current University regulations.

STAFF & FACULTY PROFILE

Download Policy Documents

 1   Staff Performance Policy
 2   Ethics Policy
 3   Employee Handbook-Junior Staff
 4   Employee Handbook-Senior Members
 5   Policy On Conduct Of Research
 6   Quality Assurance And Operational Guidelines
 7   Training And Development Policy
 8   Academic Regulations/Students Handbook
 9   Students Assessment Policy
10   Students Evaluation Of Lecturers
11   IT Policy
12   Policy on Field Training/Industrial Attachment/Practical Work

Download HR Forms:

  1. Training Needs Questionnaire
  2. DUC Application Form
  3. DUC Employee Exit Questionnaire
  4. Employee Absence Form
  5. Adjunct Lecturers Engagement Form
  6. Interview Appraisal Form-Admin
  7. Interview Appraisal Form-Faculty
  8. Study Leave Bond Form

EXTERNAL RELATIONS

The External Relations Unit oversees and promotes the university’s relations with regulatory bodies such as National Accreditation Board, National Council for Tertiary Education, and mentor and affiliated institutions. The Unit also oversees alumni services, community relations, ceremonies and events, communications, development and government relations.